DocuWare

Digital transformation changes everything

We send emails instead of letters, book our holidays online, store the photos in the cloud, and stream our favorite music along the way. Video calls replace in-person meetings, taxis are ordered via app, and even our meals end up in a digital shopping cart. Everything runs digitally. Digitalization shapes and accelerates the way we live and work in the 21st century.
It transforms business models, creates entirely new customer experiences, and revolutionizes our workflows. Companies of all industries and sizes are realizing the opportunities of digital transformation. But it's not always clear how to get off to a good start. And that's exactly where DocuWare can help.


Why digital document management is essential


In today’s business world, fast, location-independent, and secure access to information is a key success factor.
Those who continue to rely on paper-based processes or analog archives not only slow down productivity but also risk long-term competitiveness. DocuWare offers a solution – with intelligent document management that simplifies and accelerates your daily workflows.

 

 


Boost efficiency with digital processes and automation


Stacks of paper, manual filing, and lengthy document searches are a thing of the past. With DocuWare, you digitize your documents, automate recurring processes, and reduce sources of error – securely, systematically, and in full compliance. This frees up time for what really matters while increasing transparency and traceability across your organization.

 

 


Flexible, scalable, and future-proof


Whether you're a small business or a global enterprise – DocuWare can be tailored to your specific needs. The solution is scalable, grows with your company, and can be operated either on-premise or in the cloud. This keeps your infrastructure flexible, secure, and easily expandable – exactly the way you need it.

 

 


Seamless Toshiba MFP integration


Through direct integration with Toshiba multifunction systems (e-BRIDGE Next), the transition from paper to digital processes becomes seamless. Scanned documents are automatically transferred to DocuWare, classified, and archived. This creates an end-to-end digital workflow – from printing to legally compliant archiving.

 

 

Your platform for productivity

Successful digitalization depends heavily on the flow of information within your company. Document management and workflow automation: DocuWare is the platform that lets you securely capture, process, and purposefully use business information. Boost your organization’s productivity, protect valuable corporate knowledge, and step into digital transformation with confidence.

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Find documents with confidence – put an end to scattered information. With DocuWare, you bring together scanned receipts, files from any application, emails and attachments, or data captured online into one central, secure, and jointly searchable archive. Every business document is welcome: invoices and delivery notes, project-related plans, letters and reports, as well as HR documents from application forms to payslips. Automatic indexing detects key information, making filing and retrieval highly efficient processes. Everything is stored securely and in a structured way.

Ensure smooth processes – simplify and accelerate document-related tasks with automated workflows. Define processing steps, adapt them spontaneously to changing requirements, and respond to exceptions instantly. New documents or status changes immediately trigger the corresponding process steps, forming fast and seamless digital workflows. Every detail in the process is transparent and traceable at any time. A newly captured invoice, for example, is instantly available for approval, then booked and prepared for payment. An automatic data match with the ERP completes the indexing – with no manual data entry, no searching, and no waiting.

Use your information with purpose – empower your employees to make faster and better decisions. With DocuWare, all information related to a customer, project, or business process is available within seconds and in the right context. Access documents via any web browser or mobile device. Link content with data from your ERP, HCM, or CRM systems to use it in the proper business context. And share information directly or within a web portal with your colleagues. No matter when or where you make your decisions – DocuWare ensures your information is always up to date.

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